Information for Faculty

Course Information for Marion Campus Instructors

Upload your syllabus for each course
A copy of the syllabus for each course, preferably in pdf format, must be uploaded on

Prepare your syllabus
Use the following information to prepare your syllabus. If your department has a template syllabus for your course, it is recommended that you modify that document for your course.

Link to template document

Link for Marion Campus Common Syllabus Statements

Include this link in your syllabus and post if on your Carmen Course page for students to access. Please go over these policies when you go over your syllabus on the first day of the course.

Included are information, policies and campus statements on:

  • Academic Success Center
  • Office of Disability Services
  • Counseling and Wellness Center
  • Creating an environment free from harassment, discrimination, and sexual misconduct
  • Ombudsperson, Grievances and solving problems
  • Content warning language
  • Copyright of course materials

Makeup Exams

Makeup testing is coordinated with the MTC testing center. Tests are given by appointment in two-hour time slots scheduled by the student. Faculty fill out the required Makeup Testing Request Form and email it with testing materials (quizzes, tests, etc. in a PDF format) to Hannah Fuller ( OR place them in an envelope and leave in Autumn’s mailbox in 150 Morrill Hall. Hannah will email all the testing center details to your student and include you in the communication. The request form can be emailed to you or picked up in 150 Morrill Hall. Please note MTC does not keep the exact same academic schedule as OSU. Questions can be directed to Hannah @ 740-725-6172 or the testing center @ 740-386-4200.

University Course Syllabus Recommendations

Section (A) of Faculty Rule 3335-8-19 (modified April, 2016) states: Each course as defined in rule 3335-8-01 of the Administrative Code will have a syllabus to be provided to each student explaining how the student's performance will be assessed. University policy further requires that it be made available to students at the beginning of, and throughout the conduct of the course. The syllabus is typically written by the instructor, but often follows guidelines provided by the program, the department, or the college. There is no central requirement for the contents of a course syllabus, but there is a culture that has been established around the expectations associated with this important document.

Syllabi seem to vary in two fundamental areas - the apparent reason for writing the syllabus and the material that it contains. The purpose of the syllabus should drive the decision as to what content to include (Parkes & Harris, 2002)*. Three major purposes that a syllabus should serve are described by Parkes and Harris:

  1. The Syllabus is a contract - It makes clear what the rules of the class are; it sets forth what is expected to happen during the term of the course; it delineates the responsibilities of students and of the course instructor; and it describes appropriate procedures and course policies.
  2. The Syllabus is a permanent record - It serves accountability and documentation functions related to the course; It contains information useful for evaluation of the instructor(s), course, and program; and it documents what was covered in a course, at what level, and for what kind of credit (useful in course equivalency transfer situations, accreditation procedures, and articulation).
  3. The Syllabus is a learning tool - It helps students become more effective learners in the course; it Informs students of the instructor's beliefs about teaching, learning, and the content area; and it places the course in context (how it fits in the curriculum, and how it relates to students' lives).

Syllabus usually contains the following information

  • Prerequisites: Classes, skills, and information required prior to enrolling in course.
  • Course Objective: Information to be covered, general themes, and course activities.
  • Learning Objectives: A precise statement(s) linking subject matter and student performance. The objective includes competencies, skills, and knowledge students should acquire by the end of the course.
  • Textbooks/Readings: Titles, authors, editions, and local book retailers. You should always attempt to order textbooks for which electronic format is available. For information on available alternate format of a book, contact the publisher.
  • Course Schedule: Supply schedule of events; include discussion topics, exam dates, assignments, and readings to be completed for each day.
  • Additional Required Materials: Any additional course material such as calculator or art supplies that the student has to buy to successfully complete the course. Information on such materials needs to be as detailed and specific as possible.
  • Grades: Describe how you are going to calculate the grades and give an explanation of what is required to receive a particular grade.
  • Course Policies: Specify how you deal with tardiness, absences, late assignments, test/assignment make-ups, and course academic misconduct.
  • Specific University statements or policies: Policies such as academic misconduct, disability services, safety, trigger warnings, etc.
  • Delivery mode whether it is in-person, hybrid, or online.

Instructors find that online and hybrid courses merit special syllabus considerations. Some information beyond the standard policies for an in-person course can help to set clear expectations and orient students when the structure of a particular online course or perhaps online learning may be unfamiliar.

ODEE instructional designers have developed and refined a syllabus template in partnership with the university's fully online programs and certificates. This template contains crucial online-specific policies which may be adjusted by individual instructors, and the file itself has been formatted to meet basic accessibility guidelines. The template and more information can be found in the Teaching and Learning Resource Center.

Assistance with Carmen/Canvas

Dr. Joe Zhou is Marion Campus’s Carmen/Canvas administrator. He can be reached by email, or phone 740-725-6385. Please leave message/phone number/email if he does not answer; he may be assisting others. In case. you wish to see him via zoom, please make appointment with him and here is the link:

Here are steps to add a zoom link on Carmen/Canvas in your courses:

  1. Login the carmen course
  2. Click the “Settings” in the navigation on the left on your carmen page
  3. Click “Navigation” on the top of the page
  4. Drag and drop “ Zoom” link up to the course navigation area
  5. Scroll down the page and click “Save”
  6. At this point you should see the link added in the navigation on the left hand side of your carmen page
  7. You can schedule and open new meetings by clicking the zoom link.

Participation Roster from Registrar

In compliance with Federal Title IV regulations, Ohio State must track whether a student begins attending or participating in class at the beginning of the term. Instructors are asked by the Registrar to complete a Participation Roster by the below schedule based on the semester or session your class is offered:

  • Autumn Semester: Tuesday of second week of semester
  • 7-week Session 1: Tuesday of second week of session 1
  • 7-week Session 2: Monday of second week of session 2

Instructors should answer “yes” the student has attended or participated in some way; or “no” the student has not attended and has not participated. Note: The default is set to “yes” and your action is required only if a student has not participated or attended.

When completing the participation roster, be cognizant of students who have made you aware of other commitments including religious holidays for which they are seeking an excused absence. View a list of potential religious holidays, and a letter from the Interfaith Council.

The participation roster is not intended to penalize a student who misses the first class. Its intention is to ensure that students plan to remain enrolled in the classes they registered for during the respective semester.

Attendance or participation in a course is based on these federal guidelines:

  • Physically attending class at least once during the first week of instruction (for this purpose, does not need to attend each day the class meets).
  • Attending an online class. Submitting an academic assignment or exam (in person, email, or Carmen).
  • Attending a study group or special class meeting assigned by the instructor.
  • Participating in an online discussion.
  • Documented student participation in an interactive tutorial or computer-assisted instruction.
  • An email from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about an academic subject studied in the course.

If a student in your class has not participated in one of the ways outlined above:

  1. Log in to your Faculty Center
  2. Click on the "grade roster" icon for your course and assign "no" for that student. Note: students who are reported as not attending or participating may be dropped from your class.

If a student appears on your class roster but not on your participation (grade) roster, the student added your course after the participation rosters were created. If a student appears on your participation (grade) roster but not on your class roster, the student dropped the course after the creation of the participation roster.

Participation rosters are static and do not refresh, while class rosters are dynamic and update frequently. If a student adds during the first week of the term, their participation is assumed and you do not need to report anything. If a student dropped the course during the first week, you may report them as a “no” on the roster. If you are unable to update the participation roster, you must request "post" access from your department scheduler.

If a student has been marked as not attending by their instructor, they will receive an email from the University Registrar's office warning them about the potential to be dropped from the course. They must complete a survey to confirm their participation and remain enrolled in the course. If a student contacts you, refer them to contact